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Bus Charters

Departments and authorized student organizations may charter University buses with drivers. Charters are scheduled on a first-come, first-served basis. Charters are limited to a 100-mile radius of Ann Arbor; overnight trips are not available. Student organizations should contact the Student Organization Account Services (SOAS), located in the Michigan Union, at (734) 763-5767 to arrange a charter. University departments should contact (734) 763-0661.

Requesting a Charter

Departments with valid University of Michigan account numbers should complete a requisition and fax it to Transit Services at 763-1470 at least 2 weeks prior to the event. After faxing the requisition, contact Transit Services by e-mail at Buscharter@umich.edu or by telephone at 763-0661 to confirm receipt of the fax and to review the details of the requisition with a Transit Supervisor. A Transit Supervisor approves or declines all charter requisitions. Please note: simply faxing a charter requisition and confirming its receipt do not constitute approval of a charter requisition.

Student organizations must contact Student Organization Accounts Service (SOAS) to receive authorization to request a charter with Transit Services. The SOAS office is in the Michigan Union, and the SOAS telephone number is 763-5767. If SOAS authorizes the student organization to request a charter, then SOAS will follow the requisition process described above.

In order to ensure that we at Transportation Services provide consistent, safe service that exceeds our customer's expectations, we invite you to complete a short questionnaire about your charter. If you have any questions about the form or your charter, please feel free to contact us at 763-0661.

Charter Rates

The rate is $71.50 per hour per bus, or $214.50 per bus minimum charge, whichever is greater. Please see the "Additional Charges" section below. Charters cancelled with fewer than 72 hours notice will be subjected to the minimum charge per vehicle.

Additional Charges

In addition to the hourly rate and minimum charge for chartering a vehicle and driver, the chartering group is responsible for any fees incurred during the charter, including road or bridge tolls, parking or storage fees, and admission fees for the driver (e.g., to facility that charges admission for each occupant of the vehicle, including the driver). Any of these costs must be paid by the chartering group at the point of sale; drivers are not permitted to pay these costs. Typically, vehicles are cleaned at no charge to the chartering group. If, however, the chartering group abuses a vehicle so that it requires repair or extensive cleaning, it will be assessed an additional charge.

Chartering groups must provide Transit Services with all appropriate and necessary directions, maps, and itineraries prior to the day of the charter. The chartering group is responsible for selecting a route that accommodates the size, weight, and limited maneuverability of a bus. Buses are 40 feet long, 11 feet high, and 10 feet wide. Including passengers, buses may weigh as much as 40,000 pounds, or 20 tons. All locations must be accessible without requiring the driver to operate the bus in reverse gear. Drivers are responsible for safe operation of the bus. Chartering groups must comply with the decision of the driver should s/he judge that any area or structure is impassable by the bus. Again, in order to prevent any problems during the charter, chartering groups must provide Transit Services with all appropriate and necessary directions, maps, and itineraries prior to the day of the charter.

Rules and Regulations

Neither smoking nor the possession of alcohol and other drugs is permitted on University buses. Violation of this policy may result in instant termination of the charter. Drivers are responsible and accountable for the safe and legal operation and parking of the vehicle during the charter. At no time should the driver be asked, encouraged, or pressured to break a law or to circumvent our policies. Also, drivers must adhere to on-duty limitations in accordance with federal regulations.

Emergencies

Drivers are supplied with phone numbers of Transit Supervisors who will assist them as soon as possible in the event of an emergency such as a vehicle malfunction. Chartering groups are required to have at least one contact person who either will be present or will be contactable by telephone during the operation of the charter.